The data entry tax
Every supplier invoice that arrives as a PDF, email, or paper document must be manually entered into the ERP. A mid-sized company processing 500 invoices per month spends 2-3 full-time equivalents on data entry alone. Each entry is a transcription error waiting to happen — wrong amount, wrong vendor, wrong date.
How AI document processing works
- OCR extraction — AI reads scanned documents, PDFs, and photos with 99%+ accuracy
- Field mapping — automatically maps extracted data to ERP fields (vendor, amount, line items, tax)
- Validation rules — checks against vendor master, PO numbers, and tax rates before entry
- Exception handling — flags low-confidence extractions for human review instead of guessing
- Continuous learning — accuracy improves with every corrected extraction
80%Less Manual Entry
99%+Extraction Accuracy
SecondsPer Document
Platform integration
When document processing is built into the platform, extracted invoices create draft purchase invoices automatically. Three-way matching against POs and receipts happens in real time. Approved invoices flow directly to payment processing. The entire accounts payable cycle — from receiving a PDF to scheduling payment — is automated.
Your accounts payable team should review exceptions, not type numbers. Let AI handle the routine.