Shared by everyone
Attendance and gate entry, the Teamnet app, a payslip, leave, a route for grievances, and one record of the month.
Compliance
Everything the month owes, for every person on site.
Employees, contract workers, daily-wage workers, apprentices and vendor staff each carry their own rules. Teamnet keeps one record for the employer and each contractor, checks every person on the rules for their type, and shows each gap before the due date.
November - returns for OctoberExample
SunMonTueWedThuFriSat123456789101112131415PF + ESIC161718192021222324252627282930
- PF by the 15th of the following month; ESIC within 15 days of month end
- Professional Tax - by state
- Today: 6 days to go
The problem
One month, five sets of rules.
Rarely one big lapse. Small gaps between the people who hold each part of the month.
Every type kept in a different placePayroll for employees, each contractor's registers for contract workers, a separate sheet for apprentices.
Due dates spread across the monthPF, ESIC, Professional Tax, Labour Welfare Fund and licence renewals each fall on their own date.
The same worker, five figuresDays in the muster, the wage register, the bank file and the return do not always agree.
Found at audit, not in the monthBy then the month is closed and the fix is harder for everyone.
Who it covers
Each person, on the rules for their type.
The type is set for each person, never assumed. Everyone shares the basics; each type adds its own.
See the Teamnet app →
Employees
TDS and Form 16, tax declarations, PF and ESIC where they apply, gratuity, bonus, full and final, and appointment letters - run on Teamnet HRMS and payroll, approved by your HR.
Contract workers
The contractor's licence, wage register and muster, PF and ESIC where they apply, and the principal employer's duties under the law - checked on the contractor's month before HR approves.
Daily-wage workers
Days and wages recorded day by day, and each day's wage checked against the minimum wage for the state and skill.
Apprentices
Kept as their own type: attendance and training days recorded on the apprenticeship terms, and never put on employee or contract-worker rules.
Vendor staff
Entry for the days they are on site, with their employer's papers on record before they start.
Under the labour codes "employee" is wider than "worker", so each line above claims only what applies to that type.
How it worksDocuments in Checked by type Gaps back, with a reason HR decides Returns prepared
One October, checked before each date.
Example Site 2, six contractors and its own staff. Every screen below is an Example.
Every register read, however it arrives.
Who acts: ContractorEmployer HR
Wage registers, musters, returns, challans and bank files - typed, scanned or photographed. Nothing is re-typed.
- Who gains
- ContractorSends registers the way they keep them today.
- Employer HREvery register read, not sampled.
Wage registerScanned
ReadMuster and OT registerPhotographed
ReadPF and ESIC returns, challansTyped
ReadBank statement, bill and licenceTyped and scanned
ReadEach person checked on their own rules.
Who acts: Teamnet AI
Minimum wage by state and skill, PF and ESIC where they apply, hours and weekly rest - person by person, on the rules for their type.
- Who gains
- Employees and workersDues found and fixed in the month.
- ContractorSees the gap before the client does.
Wage register and muster3 days differ for 2 workers
Needs reviewOT register and wage registerHours agree
MatchedPF, ESIC and PT and wages2 workers short Rs 640
Needs reviewBank statement and net pay1 worker not in the bank file
Needs reviewEach document's own totalsAdd up
CheckedEvery gap has an owner and a plain reason.
Who acts: ContractorEmployer HR
What is missing goes back to the person who can fix it, in time for the due date.
- Who gains
- ContractorOne clear list, not repeated calls.
- Employer HRNo calls to follow up.
Wage register2 workers paid below the state minimum for their skill. Owner: contractor
DraftedContractor licenceExpires in 14 days - renewal proof needed. Owner: contractor
DraftedOvertime registerMissing for October. Owner: contractor
DraftedPF returnPF short Rs 640 for 2 workers. Owner: contractor
DraftedYour HR approves the month.
Who acts: Employer HR
Checked figures, and the few items that need a person's decision, each with its reason. Teamnet AI never approves.
- Who gains
- Employer HRApproves on checked figures.
- FinancePays the bill against an approved month.
6 contractors, 1,180 workersChecked
Ready2 items need your decisionEach with a reason
Needs reviewApprove or send backYour HR decides
With HRReturns prepared from the approved month.
Who acts: ContractorEmployer HR
PF, ESIC and Professional Tax returns and registers in labour-code formats, prepared for filing from the month both sides approved.
- Who gains
- ContractorReturns ready from figures already checked.
- EmployerYour own duties as principal employer in the same view.
Contractor registersWages, muster, OT - all 6 contractors
InPF, ESIC and PT returnsEvery contractor
CheckedYour duties as employerContractor licences, your own registers
In orderAll yearLicences, returns, inspections
The year runs off the months already closed.
Licence renewals, half-yearly and annual returns, and inspection notices - each with a date, an owner and the records behind it.
An inspector gets read-only access for a set time, with every register, return and correction on record.
- Who gains
- LegalLicences and policies renewed before they lapse.
- AuditorsEvery month's records in one pack.
- ContractorRenewal reminders well before the date.
Contractor licence - Example Facility CoExpires in 14 days
Reminder sentHalf-year returnFilled from the months closed
ReadyLabour inspection noticeA case with an owner and a reply date
Open caseWages paid for a contractorRecovery from the contractor on record
RecoveringWhat the law says
The principal employer answers for contract workers.
If a contractor pays wages late or short, the principal employer must pay the workers and recover the amount from the contractor (OSH Code, 2020, section 55(3)).Compliance handbook for employers under the four labour codes (Ministry of Labour and Employment) →
PF and ESIC are due on every worker they apply to, including workers engaged through a contractor.Code on Social Security, 2020 (text) →
The principal employer provides the welfare facilities the code sets for contract workers on site (OSH Code, 2020, section 53).OSH Code factsheet (PIB) →
One Teamnet
Compliance on the same record as gates, payroll and safety.
Attendance from Teamnet turnstiles, payroll on Teamnet HRMS, and safety records on Teamnet EHS feed the same month. Connected when you want them to be - each product also works on its own.
- Who gains
- EmployerOne record behind every return.
- ContractorOne month, prepared once, for every client.
- Employees and workersDays, pay and dues on one free app.
Teamnet turnstiles → HRMS and payroll → Teamnet EHS → Global →
Questions
Questions buyers ask.
Is it only PF and ESIC?
No. Wages, contributions, Professional Tax, Labour Welfare Fund, registers, licences, hours, returns and inspections - for each type of person on site.
Our state is not set up yet. What happens?
Items for that state are flagged for review with the reason, never guessed. We add the state's rules with you.
Does Teamnet file the returns?
Teamnet prepares the returns from the approved month. Your team or the contractor files them.
Can an inspector see the records?
Yes - read-only access for a set time, with every correction on record.
Does it work outside India?
Yes. Every country runs on its own rules. See Global.
Every person, every due, one month. Never Miss.
A short demo for employers and contractors, on a month like yours.
India, code by code How a month closes Contractor? See your month