For employers

Every contractor's month, checked before you approve or pay.

Wages paid right, PF and ESIC deposited, licences valid and every contractor bill checked - at every site, every month. Never Miss.

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See how a month closes →

All sites - contractors this monthExample

City Hospital - housekeeping412 workers checked, paid, returns ready

Month closed

Warehouse 4 - loadersPF return waiting on the contractor's signatory

Waiting - contractor

Tech Park - security3 days sent back for HR to confirm

Waiting - HR

The problem

One contractor month, kept right for both of you.

A short PF line is found at audit, months later.

HR spends days collecting registers in many formats.

Days, rates and headcount on a bill are hard to check by hand.

By law, if a contractor pays wages late or short, the principal employer must pay and recover it. A month checked before you approve keeps you and your contractors clear.

Example 3,000 contract workers at the PF wage ceiling of ₹15,000: one missed month is about ₹1.08 crore in PF dues (the worker's share and the employer's share), before interest and damages.

What the law asks →

Your month, as the employer

Teamnet AI does the reading and follow-up. Your HR decides. Meet Teamnet AI

Day 1At the gate

Only current contracts walk in.

Before the first shift, HR and security know who can work today, contractor by contractor.

The turnstile lets in each worker whose contract and contractor's licence are current. Where there is no gate, the supervisor marks the day on the phone. Each contractor gets its own space, sees only its own month with you, and uploads the registers it already keeps.

Who gains
SecurityOnly current contracts on the list.
HRThe day's list, without a phone call.

Who can work today - all sites - 06:00 Example

Site and work	Can work today	Cannot work today
Site 2 - production	212	3 - weekly rest
Hotel Grand - kitchen	48	1 - contract ended 31 Oct

Day 5Documents in

Contractors' papers arrive without phone calls.

Each contractor uploads registers and returns as it keeps them. Reminders go out by themselves until the month is in.

The contractor fixes the row in place; your team sees only what needs a decision.

Who gains
HRApproves instead of collecting paper.
ContractorKnows what is missing, the same day.

Contractor month board - OctoberExample

City Hospital - housekeeping - 3 days missingReason: attendance register has no entry for 3 workers on 12-14 Oct. Owner: contractor

Sent back

Warehouse 4 - loaders - PF short Rs 640Reason: PF short for 2 workers. Owner: contractor

Sent back

Tech Park - security - 1 workerReason: worker details need a check. Owner: HR

Needs review

Hotel Grand - kitchenAll documents read and checked

Ready for HR

Day 8Checked

A short due is put right the same month.

Wages at or above minimum, PF and ESIC paid, licence valid, registers in full - checked against the month, not at audit.

Missing PF is added for the worker before anyone files, not found at audit.

Who gains
Site headNo surprise at audit.
WorkersMissing PF is added, not lost.

Wage register - Example Facility Co, OctoberExample

Worker E-1043 - net payFlagged with a plain reason

Sent back

Worker E-1044 - net payNo gaps

Checked

Day 10You approve

Everything checked, on one screen.

Your HR approves - with a second person, where you set two-person sign-off.

Every approved month is locked. A later correction becomes a new version on record, with who changed what.

Who gains
HROne view of everything checked.
LeadershipTwo-person sign-off where you want it.

October - Example City HospitalExample

6 contractors, 1,180 workersChecked

PF, ESIC, PT and wagesMatched

Approved byHR and Site head

October closed

Day 11Contractor bills

Every bill checked before you pay.

Days billed against approved attendance
Rates and overtime against the contract
Purchase order value and headcount
Every billed worker paid

A bill that does not match stays on hold, with the reason, until it is corrected.

Monthly statement - Example Facility Co - October Example

Item	Status
Workers in the month	142
Wages at or above minimum	Checked
PF and ESIC deposited	Matched
Registers and returns	In full
Needs review	1 worker - details to confirm
Bill 0142	Checks match

Contractor bills - OctoberExample

Example Facility Co - bill 0142Days, rates, overtime, wages and PF/ESIC match the approved month

Checks match

Sample Logistics Ltd - bill 0388Wage proof for 2 workers still to come

On hold - reason sent

Sample Security Services - credit noteAfter a September correction

Credit note in

Day 12On the phone

Employees and workers see their days, pay and dues.

Days, payslip and leave on the phone; PF and ESIC, where they apply, paid in each contract worker's name. Free for employees and workers. For employees and workers

A missing day can be raised from the phone; it goes straight to the person who can fix it.

Who gains
Employees and workersTheir days, pay and dues on the phone.
HRFewer missing-day calls.

OctoberExample

Days worked24

Net payRs 14,120

PF this monthDeposited

All yearBetween months

The rest of the year is covered too.

Contracts and expiry alertsContractor licence, Workmen Compensation policy and purchase order - reminders before they lapse.

Contractor scorecardHow each contractor's months are going, so you can help early.

Ending a contractor cleanlyClose a contract cleanly; final dues settled and site access updated.

Notices as casesEach audit, notice or inspection a case, with an owner, a reply and a closing date.

Inspector accessRead-only, time-limited, and nothing more.

Audit pack per siteRegisters and returns for any month, ready when asked.

Beyond contract labour

Your own staff, on the same system.

HRMSFor office and shop-floor staff, in one system.Payroll for salaried staffPrepared for HR approval every month.Teamnet-made turnstilesDual-lane full-height turnstiles.

Why employers choose Teamnet

Made for employers with contractors and their own staff.

Built for contract labourNot stretched to fit it.

Contractors keep their registersThey upload what they keep today.

Each contractor sees only its own monthNever your other contractors.

Contractors gain tooOne upload serves every client; only real gaps come back.

See one of your sites close a month.

In a demo we walk it through, day by day.

Book a demo

Pricing comes in your proposal. Free for employees and workers.
Running many companies? See Group