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HRMS and payroll

Your own staff and your contract workers. One month, one record.

HRMS, attendance, leave, training, payroll and payslips for your office and shop-floor staff - on the same record as every contractor's workers at your sites. Teamnet AI prepares the month; your HR approves.

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Follow one month for your staff ↓

The problem

Two workforces, two systems, one site.

Most sites run payroll for their own staff in one tool and contract labour in another. The gaps show up at month end.

Attendance kept twiceOwn staff on one system, contract workers on registers - for the same gate.
Arrears and revisions by handA September revision becomes a spreadsheet in October.
Year end in one rushDeclarations and proofs gathered in March.
No single headcountWho was on site on a given day needs two reports and a call.
How it works

One month for your own staff.

From a new joiner on day one to payslips and the bank file. Every screen below is an Example.

Day 1

Ready before the first shift

Who acts: HREmployee

Joining documents, gate access, shift and the Teamnet app are set up before the first day. The new employee signs in on their own phone.

  • Who gains
  • HRNo first-day paperwork queue.
  • EmployeeGate access and the app working on day one.
Every day

Every day counted at the gate

Who acts: SecurityManager

Employees pass the same Teamnet turnstiles as contract workers, or punch in the app. A missing punch goes to the manager to confirm - never changed on its own.

  • Who gains
  • ManagerOne list of who is in, for every crew.
  • EmployerOwn staff and contract workers counted by the same gate.
Any day

Leave and corrections from the phone

Who acts: EmployeeManager

Employees ask for leave or a correction in the app; managers approve; balances update by themselves.

  • Who gains
  • EmployeeLeave asked and answered on the phone.
  • HRNo registers to reconcile at month end.
Month end

Payroll prepared for HR approval

Who acts: Teamnet AIHRFinance

Teamnet AI prepares the run from the month's attendance, for office and shop-floor staff alike: statutory deductions where each applies, arrears from any revision, loans and recoveries. Anything that does not add up is flagged with a plain reason. Your HR approves.

  • Who gains
  • HRReviews only what is flagged.
  • FinancePayroll cost by site and grade, from the approved month.
Pay day

Payslips and the bank file

Who acts: FinanceEmployee

Payslips go to the Teamnet app in each employee's language, and the bank file for the pay run is ready for Finance.

  • Who gains
  • EmployeeA payslip they can read, on their own phone, free.
  • FinanceOne bank file per run.
One Teamnet

Your staff and every contractor's workers, on one record.

Teamnet Workforce already checks each contractor's month at your sites. HRMS puts your own staff on the same record: one headcount per site, one gate, one month-end. One app for every Teamnet product, with one login - free for employees and workers. Connected when you want them to be - each product also works on its own.

  • Who gains
  • EmployerOne headcount and one labour cost per site, own staff and contract labour together.
  • ContractorIts workers counted at the same gate as the employer's staff, so both see the same day.
  • Employees and workersOne free Teamnet app for days, leave and payslips.

See Teamnet turnstiles → See the Teamnet app → See contract labour →

Statutory items

Every statutory item for your employees, when it falls due.

In India:

  • TDS on salaries
  • Professional tax and labour welfare fund, by state
  • PF and ESIC where they apply
  • Gratuity
  • Leave encashment
  • Bonus
  • Form 16 where tax is deducted
  • Full and final, with the letters

Other countries run on their own rules - see Global.

Everything for your own staff

HRMS and payroll, in full.

Leave policiesBy grade, site and country.
Shifts and rostersFor office and shop-floor crews, with weekly offs.
Training and certificatesWho is trained for which job, with a reminder before a certificate expires.
Loans and recoveriesTracked month by month.
Year-end declarationsProofs collected through the year, not in March.
ReportsOn a schedule; export any time.
Moving from your current payroll

Move without risking a pay run.

  1. 1
    Bring what you have.Employee records and last pay sheets, as they are.
  2. 2
    Check the first month.HR compares the first prepared month with your current run before switching.
  3. 3
    Switch site by site.Each site moves when its HR is ready.
Questions

What HR heads ask us.

Does it cover shop-floor staff as well as office staff?

Yes. Office and shop-floor staff are on the same HRMS and payroll, each with their own shifts, leave and pay rules.

Do we need Teamnet Workforce to use HRMS and payroll?

No. HRMS and payroll work on their own. Connected to Workforce, your own staff and contract labour sit on one record.

Who approves the payroll?

Your HR. Teamnet AI prepares the run and flags what does not add up; nothing is paid without approval.

Where is our data kept?

On Teamnet Cloud, hosted in Europe, with each company's data kept separate.

October closed for every employee and worker. Never Miss.

Bring last month's pay sheet. We will run it with you.

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See Teamnet turnstiles See the Teamnet app See contract labour

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