One contract labour month, from the first shift to the last bill.
Follow October at Example Industries Ltd, Site 2, with its contractors. See what the employer does, what the contractor does and what Teamnet AI does on each day. When something is short, it is shown in the month, with the reason, to whoever can fix it.
Every day is counted from the turnstile, the supervisor's phone or the register. Before the first shift, HR and security have the list of who can work today.
Teamnet AI: Clears who can work today, every morning.
If short: A missing day goes to the supervisor or contractor the next day. The turnstile lets in people with a current contract; when someone is not let in, their contractor is told the reason.
Who gains
SecurityThe list before the gate opens.
ContractorsTheir people's days counted from the first shift.
Who can work today - Site 2 - 06:00Example
Site and work
Can work today
Cannot work today
Site 2 - production
212
3 - weekly rest
Site 2 - stores
48
1 - contract ended 31 Oct
Day 5
Every contractor uploads once.
Who acts: Contractor
Registers, returns and bank proof, as each contractor keeps them - typed, scanned or photographed. One upload serves every client on Teamnet, and every site of a group.
Teamnet AI: Reads every register; reminds, in the contractor's language, what is still due.
If short: A document that cannot be used comes back at once, with the reason.
Who gains
ContractorsUpload once, in the format you keep.
Employer HRNo first week of phone calls.
October uploads - Example Facility Co, Site 2Example
Wage registerExcel, as kept today
Read
MusterPDF
Read
PF payment proofScan
Read
Bank statementPhoto, not clear enough
Send again
Day 7
The contractor sees gaps before submitting.
Who acts: Contractor
Each worker is brought to one figure across the documents. What to add comes with the reason, before the month is submitted.
Teamnet AI: Checks PF, ESIC and minimum wage, worker by worker.
If short: The contractor fixes the row in place. A short PF or ESIC deposit is named worker by worker.
Who gains
ContractorsFix before the client sees it.
WorkersTheir dues put right in the same month.
Before you submit - Example Facility Co, OctoberExample
Wage registerRead, 212 workers
Checked
PF returnRs 640 short for 2 workers - add the missing contribution
Fix before submit
Form XVI muster1 worker needs a detail added
Fix before submit
ESIC returnNo gaps
Checked
Day 8
HR accepts the month, document by document.
Who acts: Employer HR
Only what needs a decision reaches HR: a wage below the minimum, a licence close to lapsing, a missing register. Everything else is already checked.
Teamnet AI: Reminds before a licence or policy lapses.
If short: One document goes back with a plain reason; the rest stay accepted.
Who gains
Employer HRDecisions, not checking.
ContractorsOne document fixed, not the whole month redone.
Example Facility Co - OctoberExample
Wage registerAccepted
Accepted
Form XVI muster1 worker's joining date to add
Fix in place
PF returnAccepted
Accepted
ESIC returnAccepted
Accepted
Day 10
HR approves. The bill follows from the same month.
Who acts: Employer HRFinanceContractor
Teamnet AI prepares the month and HR approves it. Each contractor's bill is drafted from the approved month. Employees and workers see their month in the Teamnet app, free.
Teamnet AI: Prepares the month; drafts each bill.
If short: A bill with a gap waits, with the reason sent. A later correction is kept on record with its credit note.
Who gains
FinanceBills checked against the approved month.
ContractorsA bill paid from a month both sides agreed.
Contractor bills - OctoberExample
Example Facility Co - bill 0142Matches the approved month
Checks match
Sample Logistics Ltd - bill 0388Wage proof for 2 workers to come
Waiting - reason sent
Sample Security Services - credit noteAfter a September correction
Credit note in
Day 30
Every site in one view.
Who acts: Group HQLeadership
Every site on the same rules. Own staff payroll sits alongside the contract labour months (HRMS and payroll). Next month opens with everyone carried over.
Teamnet AI: Brings every site into one view.
If short: A site still open shows what is left and who holds it.
