Employment Act, 2007
Contracts, working hours, leave and the records an employer keeps.
Official source →Kenya
Every Kenyan payslip right on PAYE, SHIF, NSSF and the levy.
For groups growing plants, farms, warehouses and sites across Kenya.
Every month, Teamnet works out pay on Kenya's own rules - PAYE, the Social Health Insurance Fund, NSSF and the Affordable Housing Levy - and shows each gap with a plain reason before the pay run is approved.
Nairobi plant - 420 peopleKES 18.4 m gross - PAYE, SHIF, NSSF, housing levy worked out
ApprovedMombasa warehouse - 160 peopleContractor crews on the same record
CheckedNaivasha farm - 610 seasonal workers3 workers missing an ID number
Reason shownThe real problem
Four deductions that change often, and crews no one counts.
Kenya has changed its health and housing deductions in recent years. Seasonal and contractor crews often sit outside the payroll that gets checked.
Deductions keep changingHealth insurance moved to the Social Health Insurance Fund and the housing levy came into law.
Crews off the recordSeasonal and contractor workers paid in cash or by another firm.
Registers on paperAttendance and leave kept differently at every site.
Head office sees totalsNot which worker was short this month.
What Teamnet does in Kenya
One record from gate to payslip, on Kenya's rules.
HRMS and payroll run live in Kenya today, for employees and contractor crews alike.
- PAYE, SHIF, NSSF and the Affordable Housing Levy worked out for each worker
- Leave, contracts and records kept as the Employment Act asks
- Contractor crews checked against what they were paid
- Payslips and the Teamnet App in English and Kiswahili
- Gate entry and attendance from Teamnet Turnstiles or the phone
Teamnet Payroll → Teamnet HRMS → Teamnet Contract Workforce →
What changes
Compliance, HR and operations see the same facts.
- Team
- HRContracts, leave and records in one place for every site.
- PayrollEach deduction worked out and shown before approval.
- OperationsCrews on site matched to who is paid.
- FinancePeople cost per site in KES and the group currency.
- Group complianceKenya sites in the same group view as every other country.
The law
The laws you answer to in Kenya.
Each law named, with its official source.
National Social Security Fund Act, 2013
Monthly pension contributions for employer and employee.
Official source →Social Health Insurance Act, 2023
Contributions to the Social Health Insurance Fund.
Official source →Affordable Housing Act, 2024
The Affordable Housing Levy on gross pay.
Official source →Income Tax - PAYE
Tax deducted from pay and remitted to the Kenya Revenue Authority.
Official source →If it goes wrong
The penalty clock: late or unpaid wages.
What the law does, step by step, if it is missed. Teamnet flags each step before its date, for your own staff and every contractor.
- Month endMonthly wages are due at the end of each month (Employment Act, section 18). Official source
- Wages not paidWilfully not paying wages: a fine up to 100,000 shillings, up to two years in prison, or both (section 17). Official source
- Deductions not paid overDeductions not paid over in time: a fine up to 100,000 shillings or prison, and the court can order a refund to the worker (section 19). Official source
- Pay withheldPay wrongly withheld or deducted must be repaid, on top of the fine (section 25). Official source
Enforced by Labour officers and the Employment and Labour Relations Court. Sources checked 11 November 2026. Not legal advice.
Standards
The standards your customers and group ask about.
- ILO core labour standards: no forced or child labour, freedom of association, no discrimination
- UN Guiding Principles on Business and Human Rights
- OECD Due Diligence Guidance for Responsible Business Conduct
- ISO 45001 for occupational health and safety
- Customer codes of conduct for farms, plants and suppliers
Teamnet is the tool your compliance, operations and audit teams work in, so nothing is missed. Your auditors and certifiers keep their own role.
Sources last checked: 11 November 2026. Every official source linked on this page was opened on that date. Not legal advice: the law and the authority decide; read the official source and take advice for your own case.
Every Kenyan site, every deduction, one month. Never Miss.
Book a 30-minute review of your sites and suppliers in Kenya.